Proposal/Bid Coordinator Job at Geographic Solutions, Remote

azB2ZWp1amJxd1Q3aXJOOVRrb2ZLNXlPTlE9PQ==
  • Geographic Solutions
  • Remote

Job Description

Description

Job Summary: The Proposal Coordinator will assist with the development of proposals and technical documentation efforts in response to state/government RFPs, ensuring all requirements are met and deadlines are adhered to. He/she will conduct the initial review of the requests for proposals (RFPs) and a wide variety of other bid requests. He/she assists the Proposal Team with creating and submitting responses involving the company’s workforce and unemployment insurance/benefits systems in a format that meets the requirements and evaluation criteria identified in the requests. He/she will also assist the Training, Technical Writing, and Sales teams, as needed.

Key Responsibilities:

  • Maintain the proposal email box
  • Create the SharePoint folder structure and the initial Shred/Tracker for proposal responses determined to be a "go”
  • Draft the shell template and outline based on the RFP requirements
  • Coordinate, gather, and submit vendor questions to potential clients regarding the RFP
  • Coordinate logistics for client pre-proposal meetings
  • Proofread and peer review proposal documents as needed; ensure all proposals comply with company standards 
  • Assist with developing and maintaining proposal schedules, coordinating with all involved parties to ensure timely completion and submission of proposals
  • Ensure all final proposal files from SharePoint are mirrored on the company network drive
  • Maintain boilerplate documentation and files, including employee résumés
  • Manage and maintain a repository of proposal content, templates, and other related documents to streamline the proposal creation process
  • Assist with the implementation of a proposal management solution
  • Maintain the “Proposal History” document, including outcomes, to analyze the success and areas for improvement
  • Request Open Records and/or FOIA from state agencies on all proposal responses
  • Work closely with cross-functional teams, including sales, marketing, SMEs, and leadership, to gather necessary information and documentation to ensure cohesive, accurate proposals
  • Other tasks as directed by leadership

Requirements

Work Experience/Knowledge:

  • Experience working for a software development/information technology organization preferred
  • Experience with state and local government proposals preferred 
  • Ability to write/edit/proofread in MS Word 2013 and higher
  • Proficient with MS Word templates, styles, and other advanced Word functionality
  • Ability to review and edit the work of others
  • Adept at working with graphics preferred
  • Excellent organizational skills with the ability to prioritize projects and tasks in a fast-paced environment
  • Strong written and verbal communication skills with the ability to work both within a team and independently
  • Meets demanding deadlines in a quick and timely manner  
  • Keeps up with current industry developments and trends

Qualifications/Certifications:

  • Bachelor’s degree in English, Marketing, Journalism, or a related field or equivalent combination of education and experience
  • At least 1 year of successful technical/proposal writing in a software/technical setting or equivalent experience desired
  • Proficiency in the Microsoft Office suite (especially Word, Excel, PowerPoint, SharePoint, and Project)
  • Proficient in other tools such as Adobe Creative Suite preferred
  • Experience with proposal automation tools desired

Equal Opportunity Employer. M/F/D/V   

Job Tags

Work experience placement, Local area,

Similar Jobs

University of Maryland Medical System

Data Manager Job at University of Maryland Medical System

 ...functions of the Case-mix Oversight function of the Medical Systems Finance Division. The position is responsible for financial analyses, data trending & analysis and regulatory reporting. Principal Responsibilities and Tasks The following statements are intended to... 

Pavement Preservation Group

Entry Level Construction Laborers Job at Pavement Preservation Group

 ...Slurry Seal) is looking for Entry Level Laborers! About the company: Pavement...  ...Preservation, Southwest Slurry Seal, and Viking Construction. Our journey of excellence and...  ...Qualifications: ~ Construction/Outdoor work experience (preferred) Entry Level Positions:... 

NTC Language Services

Interpreter - Spanish Job at NTC Language Services

 ...is to make sure the tone and intention of the person you are interpreting for are conveyed. Because you love supporting others, building...  ...Fluency in and ability to speak, write, and read in English and Spanish . Experience interpreting and translating in English and... 

HOG TECHNOLOGIES

Auto Electrician Job at HOG TECHNOLOGIES

 ...alert drivers of road departure, apply all sorts of pavement markings such as hot plastic, epoxy, and paint..... the Rumble Hog, the Stripe Hog, the Thermo Hog and the Epoxy Hog are leading the world in their respective fields. The patented hog trucks have miles of... 

Samsung Electronics

Machine learning model engineer Job at Samsung Electronics

 ...Position Summary Machine Learning Model Engineer Samsung Ads Position Summary Samsung Ads is an advanced advertising technology company in rapid growth that focuses on enabling advertisers to connect audiences from Samsung devices as they are exposed to digital...