Office Manager Job at John Cipollone, Inc., Havertown, PA

  • John Cipollone, Inc.
  • Havertown, PA

Job Description

Join Our Team as an Office Manager!

Location: Havertown, PA

John Cipollone Inc., a family-owned heating, AC, and fuel oil business, is seeking an organized and proactive individual to join our team as an Office Manager. This is not just a job, but a career opportunity where you can thrive in a supportive, small company environment that genuinely values its employees.

Why John Cipollone Inc.?

  • Pro-Employee Approach: We believe in celebrating our team's successes with catered events, sporting events, and other team-building activities.
  • Comprehensive Benefits: Enjoy exceptional medical coverage with 75% coverage for you and your family, including vision. Dental coverage is available as an add-on.
  • Paid Time Off: Benefit from 7 paid holidays, plus 2-3 bonus days off, and 2 weeks of paid vacation.
  • Career Growth: We focus heavily on career progression, ensuring you can have a long, stable future with us.
  • Competitive Compensation
  • Paid Training & Year-Round Work
  • Spiffs, Rewards, & Employee Contests
  • 401K Retirement Benefits

Pay Range: $34.50/hr to $39.50/hr depending on experience

Hours: Monday through Friday, 7:30 am to 4:00 pm, with a 30-minute lunch break

Key Responsibilities:

  • Oversee daily office operations to ensure efficiency and productivity
  • Manage administrative staff and provide support to various departments
  • Coordinate schedules, meetings, and appointments for the management team
  • Handle customer inquiries and ensure excellent customer service
  • Call customers to schedule services and follow up on inquiries
  • Answer phones, directing calls, and providing information as needed
  • Maintain office supplies and equipment, ensuring everything is in good working order
  • Prepare reports, manage office budgets, and perform light bookkeeping tasks
  • Handle accounts payable and filing monthly reports.
  • Implement and enforce office policies and procedures


  • High school diploma or equivalent; associate's or bachelor's degree preferred
  • Proven experience in office management or administrative roles
  • Proficiency in Microsoft Office, especially Excel and Word
  • Proficiency in QuickBooks
  • Strong organizational and multitasking skills
  • Excellent interpersonal and communication skills
  • Ability to work independently and as part of a team
  • Attention to detail and problem-solving skills

Join our team and be part of a company that truly values your contributions and invests in your professional growth. Apply today and start your rewarding career with John Cipollone Inc.!

accountant, book keeper, office manager, office coordinator, accounting, finance, bookkeeping, bookkeeper jobs

Job Tags

Holiday work, Full time, 2 days per week, 3 days per week, Monday to Friday,

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