Office Manager Job at Hinderer Motor Company, Heath, OH

  • Hinderer Motor Company
  • Heath, OH

Job Description

Summary Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions. Essential Duties

  • · Hires, trains, and supervises office personnel.
  • · Analyzes and organizes office operations and procedures.
  • · Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
  • · Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
  • · Prepares daily bank deposit and cash report.
  • · Maintains an effective cash management system. Forecasts cash needs.
  • · Controls petty cash amounts for dealership and sales department.
  • · Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
  • · Reconciles select accounts monthly.
  • · Approves adjustments to inventory and receivable accounts.
  • · Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
  • · Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
  • · Participates in the preparation of short and long-term forecasts.
  • · Assists in completion of annual review/audit.
  • · Ensures compliance with all government regulations.
  • · Prepares payroll on a timely basis, posts payroll and maintains payroll records.
  • · Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
  • · Prepares employee health/life benefit payments.
  • · Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
  • · Administers charge-back program for late charges to inventory.
  • · Prepares monthly floor plan report for use in commission calculations.
  • · Prepares sales commission/chargeback detail reports.
  • · Manages the payoff of vehicle floor plan and works with bank representatives.
  • · Approves new charge accounts and oversees collection of past due accounts.
  • · Compiles information and prepares reports as requested by management and/or dealer principal.
  • · Controls keys to buildings and maintains log of keys issued to employees.
  • · Cross-trains a qualified substitute.
  • · Processes paperwork for new employees and terminations.
  • · Keeps an updated file of all dealership job descriptions.
  • · Maintains confidential employment files.
  • · Maintains a professional appearance.
  • · Attends managers meetings as requested.
  • · Manage the questions.
  • Payroll
  • Commission
  • Parts invoices
  • Help desk
  • netchex
  • · Monitoring the sales taxes
  • · Dealer plate
  • · Temp tags for the dealership
  • · Need to know the car business
  • · Clean schedules
  • · Other tasks as assigned.

Job Tags

Full time, Temporary work,

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