Office Manager Job at Ambassador Group, Palo Alto, CA

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  • Ambassador Group
  • Palo Alto, CA

Job Description

Location: Palo Alto, CA
Ideal Start Date: ASAP
Compensation: $80,000 to $110,000, with profit-sharing bonuses

About the Role:
As the office manager, you will handle a variety of administrative tasks such as maintaining calendars, tracking insurance certificates, assisting with payroll, and supporting office operations. Proficiency in Microsoft Office, Sage Master Builder, and QuickBooks is preferred, with bilingual abilities in Spanish highly valued. This role offers the potential for career growth within the company.

Daily Life:
Your day will involve managing company calendars, providing administrative and accounting support, maintaining the company website, managing IT equipment, coordinating job site safety programs, and tracking insurance certificates. You will assist with the hiring and onboarding process and support payroll processing.

Key Responsibilities:

  • Manage calendars, track employee time off, and coordinate events
  • Provide administrative and accounting support, including data entry and filing
  • Maintain and update the company website
  • Manage IT equipment and troubleshoot issues
  • Coordinate job site safety programs and track attendance
  • Track and manage subcontractor insurance certificates
  • Assist with hiring and onboarding new employees
  • Track and process employee timecards and payroll information

Ideal Candidate:

  • Experience with Sage Master Builder
  • Proficiency in Microsoft Office suite, including Word and Excel
  • Experience with QuickBooks and payroll processing
  • Bilingual in Spanish/English (preferred but not mandatory)
  • Strong communication and interpersonal skills
  • High attention to detail and organizational abilities
  • Adaptable and willing to learn new software and processes
  • Problem-solving and critical thinking skills
  • Familiarity with construction industry processes

Benefits:

  • Fully covered health insurance
  • Vision and dental insurance
  • 401(k) Matching Program (100% matching up to 3%, and 50% matching between 3% to 5%)
  • PTO and 8 holidays

About the Company:
A well-established construction firm delivering high-quality services since 1996. The company emphasizes open communication and strong relationships with clients, with a deep appreciation for the art and science of homebuilding. Committed to completing projects on time, within budget, and with exceptional quality.

Culture Insights:
A tight-knit team of 24 employees that values adaptability and a proactive approach over extensive prior experience. Focused on teamwork, collaboration, and professional growth.

How This Benefits You:
Join a stable, respected construction company with a strong revenue stream. Learn from experienced professionals and enjoy growth opportunities, including the potential to take on more significant roles. You'll gain extensive experience in office management, HR, safety, and insurance tracking.

Apply now to join a dedicated team that values open communication, teamwork, and professional growth.

For more details, contact:

Recruiter: Jake Bull
Phone: (415) 398-5253
Email: Jake@ambassadorgroup.com

Job Tags

Holiday work, For subcontractor, Immediate start,

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