Job Description

Full job description

Title: Part-Time Finance Assistant
Reports to: Finance & Operations Manager
Location: Open to applicants in Oregon; Children’s Institute offices in downtown Portland (hybrid)
Travel: 0%
Job Classification: Non-Exempt, 0.4 FTE (16 hours per week)
Pay: $27.28/hour

At Children’s Institute (CI), our mission is to shift systems toward justice for families so that all children in Oregon, prenatal to grade five, have access to opportunity. We advocate for and secure public investments in early childhood programs and services, and work directly with school communities to improve the learning experience for children.
CI prioritizes an integrated, team-based work approach and a flexible, collegial work environment grounded in our values of honor, equity, learning, connectedness, and innovation .

Position Description
The Finance Assistant, reporting directly to the Finance & Operations Manager (FOM), will primarily serve as support to the organization’s finance functions and help ensure that the basic operations run effectively and efficiently. They will manage the invoice/AP process and will provide support and data entry for other functions such as corporate credit card accounting, contributions/AR, support in contracting, and other general financial functions. Additionally, they will support general operations as necessary.


The Finance Assistant must understand and support the organization’s mission, vision, and values and be able to clearly articulate the organization’s function.



Responsibilities

Finance

• Accounts payable: manage organizational internal invoice procedures, process vendor invoices and approved check requests, print checks, obtain signature(s), mail to respective vendor, file paperwork
• Accounts receivable: record deposits, record incoming funds, and proactively track receivables
• Corporate credit cards: manage organizational process around credit card usage including ensuring proper documentation is received and entered in QuickBooks for each transaction and monthly reconciliation
• Accurately enter other transactions into QuickBooks as requested
• Assist FOM in preparation for monthly, quarterly, and annual reporting requirements and preparation for audit and 990
• Donor database: assist with data entry, list/report generation, and tasks to ensure the quality and maintenance of the database
• Run business errands, i.e., bank, post office, supplies, business lunches, as needed
• Maintain AP and AR document files

• As needed, support the Operations team, and provide ongoing organization-wide support to special projects
• Perform other duties as assigned

Minimum Qualifications

• 2 years of previous experience in bookkeeping, accounting, or similar role
• Familiarity with QuickBooks Online, MS Excel, and basic computer skills

Preferred Qualifications

Any satisfactory combination of experience and education that ensures the ability of an individual to perform the duties and responsibilities of this position may substitute for the stated qualifications.
While we recognize that candidates may not possess all the following qualifications, ideal candidates will have demonstrated experience and understanding of basic bookkeeping tasks. College students or those with the need for 10-16 hours per week are encouraged to apply.

• Associate degree in business, finance, accounting, or related field, or in process of obtaining degree
• 2 to 3 years of finance/accounting/bookkeeping experience, preferably in nonprofit accounting.
• Experience using MS Office, Word, Excel, and similar office applications
• Experience using QuickBooks Online or other nonprofit accounting software
• Excellent written and verbal communication skills
• Dedicated to efficient productivity
• Ability to work independently and to work collaboratively in a team
• Ability to anticipate and solve problems, pay attention to details, and follow through
• Self-starter, flexible, motivated, and able to take initiative
• The ability to keep information confidential is required

Benefits

CI Benefits are prorated for partial FTE and based on meeting plan thresholds

• Pro-rated paid sick leave and holidays

Equal Employment Statement
Children’s Institute is an equal opportunity employer committed to diversity, equity, and inclusion. It is the policy of CI to provide equal employment opportunity in accordance with applicable law to all qualified individuals without regard to race, color, creed, religion, age, gender, gender identity, sexual orientation, marital status, military status, political opinion, national origin, familial status, mental and physical ability, source of income, or any other status protected by federal, state, or local law in all personnel actions. Personnel actions include recruitment, selection, promotion, compensation, training, and termination. Relations between employees shall be based on mutual respect and regard for the effectiveness and well-being of the organization.

Reasonable Accommodation Statement
Consistent with applicable disability law, Children’s Institute will provide reasonable accommodations to assist qualified applicants or employees with disabilities to participate in the job application process, to perform the essential functions of a job, and to enjoy the same benefits and privileges of employment applicable to similarly situated employees without disabilities, provided the accommodation would not impose an “undue hardship” on the operation of CI. Please contact the Chief Operating Officer, Emily Gilliland, emily@childinst.org, with any requests for accommodations.

To Apply
Submit your cover letter and resume by clicking the apply link above. The cover
letter should include why you are applying to Children’s Institute as the Finance
Assistant and how your experience aligns with the role.

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